It is the policy of S. P. Jain Institute of Management & Research (SPJIMR) to prohibit sexual harassment of any employee, faculty or student, business partner or visitor by another employee or faculty. The purpose of this policy is not to regulate personal morality within SPJIMR. It is to ensure that in the workplace, no employee harasses another individual on the basis of gender.
This policy extends to all employees (professionals & faculty), students, interns, trainees and consultants who work for SPJIMR and interact with other employees (professionals & faculty) and/or students.
Sexual Harassment includes any one or more of the following unwelcome acts or behaviour (whether directly or by implication) namely:
- Physical contact or advances; or
- A demand or request for sexual favours; or
- Making sexually coloured remarks; or
- Showing pornography; or
- Any other unwelcome physical, verbal or non-verbal conduct of sexual nature
If the complainant, as evidenced by facts, had encouraged/ welcomed the respondent’s conduct being questioned, the incident cannot be considered as sexual harassment.
Internal Complaints Committee
All complaints received as regards sexual harassment would be duly investigated by the Internal Complaints Committee (ICC). Current members of which are:
Based on need and availability, the Dean can modify the composition of members to the said committee. The committee should always have a majority representation of women and will be in line with the Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013.
- Any complainant (as defined above) facing Sexual Harassment, can approach either their reporting manager, programme chairperson, department chairperson, any members of the HR Department or any of the Internal Complaints Committee members with a written or verbal complaint, depending upon the circumstances and exigencies of a particular case.
- The presiding officer can nominate any 2-3 of the ICC members to investigate in detail the complaint and seek clarification/ documents from both the complainant and respondent. Within 3 working days, the Complaint Redressal Committee shall commence Official Inquiry.
- The respondent shall be given a reasonable and fair opportunity to defend himself/ herself, including submission to the committee any proof, documentary or otherwise and witness/ es in his/her defence.
- After completion of the investigation and within seven working days hereof, the nominated members shall discuss with ICC about the incident and their views on the same. The quorum (apart from the nominated team) shall include the Presiding Officer, and at least two members, one of whom shall be a woman.
- The committee shall submit a comprehensive report to the Dean giving brief details of the incidents of sexual harassment, its finding and its decision on action to be taken against the respondent. The punishment can be based on severity and intent of the incident and can be personal counselling, warning in writing, termination or any other punishment as deemed fit in compliance with the prevalent Act.
- In the event that the ICC is of the opinion that the complaint was false, the committee shall record its opinion, with details. If any punishment is warranted for such a false complaint, the committee shall accordingly make the recommendation to the Dean.
- All documents submitted to the committee by the complainant/respondent employee shall be kept by the committee in a safe secure place.
- The management of SPJIMR takes a serious view of any complaints of sexual harassment. All persons connected with the complaint/investigation shall treat as ’Strictly Confidential’ all matters/documents connected therewith.
- Ideally, the complaint should be lodged immediately or within a reasonable period of 3 months from the date of the incident/last incident.
- Barring unforeseen circumstances, the committee should complete the entire investigation including submission of its report to the Management, within 3 months of receipt of the complaint.
- SPJIMR prohibits any form of retaliation against an individual who reports unwelcome conduct to management, or who cooperates in the investigation of such report in accordance with this policy.
- The complainant/the respondent should note and understand that a redressal of a complaint of sexual harassment by the committee shall not absolve him/her from any action that may be taken for an offence under law by the complainant and/or the institute.
- It is the policy of SPJIMR to cooperate with the law-enforcing agencies for any action under the law against any employee of SPJIMR.
AICTE Gender Sensitization